Payroll and Reporting Accountant

General Position Summary

This position is responsible for varied task related to payroll/benefits and reporting within the Financial Services Office. The Payroll and Reporting Accountant will utilize ADP payroll software, Financial Edge NXT, PaperSave and Constituent Relationship Manager (CRM). The ability to maintain confidentiality of payroll records, donor records and payee information is essential. In addition, this staff will do reporting within FE NXT for monthly closing and for the preparation of the budget. This position is part of the cash management team that prepare daily cash reporting and manage all incoming and outgoing wires and ACH. This position is not supervisory in nature.


Duties & Responsibilities:

  • Payroll:
    • Responsible for the set-up of direct deposits, maintaining employee pay and benefit records, and garnishments in compliance with all Federal and State laws.
    • Analyze, prepare and input payroll data using an automated system to produce accurate and timely payroll and off-cycle checks
    • Provide analysis and support in resolving complex pay issues
    • Proactively administering data quality audits to reduce the risk of payroll issues/errors.Assist HRTM in facilitating management and employee understanding of payroll procedures
    • Partner with HRTM in preparing for pay considerations on involuntary separation activities, including Reduction in Force, terminations, and/or job changes.
    • Plan, coordinate and oversee the production and distribution of all employee tax statements and notifications as required by law
    • Review monthly employee benefit billings to ensure accurate payment and processing of disbursement requests
    • Ensure adherence with policies, as well as all US Federal, State and Local regulatory compliance requirements as it relates to time and attendance activities as well to garnishment withholdings, payroll and employee income recordings.
    • Prepare annual census for any employee benefits groups
    • Prepare all payroll/benefits-related reports associated with the annual 990 tax return filing
    • Provide customer service to internal and external customers
    • Partner with IT and ADP changes needed for processing payroll including system upgrades and year-end testing
    • Oversee worker’s compensation bi-weekly payment and prepare entry for general ledger
    • Work with retirement provider to accurately transfer funds to employee accounts
    • Review and prepare documents for payments to benefits providers
    • Provide assistance and/or training to departments with regard to  payroll documentation requirements
    • Perform other duties as assigned

    Cash flow

    • Daily review of online information from seven Chase bank accounts and cash flow report preparation
    • Create/monitor wires for payments requested by Campus
    • Monitor incoming wires and notify appropriate staff for processing
    • Create weekly ACH for transfer of funds to University


    • Facilitate the monthly internal financial statement close process, including the monthly preparation of internal financial statements and fluctuation analysis
    • Participate in the maintenance, use and advancement of accounting software, developing expertise in FE NXT
    • Complete monthly budget reconciliation
    • Maintain all budget reports and access by department staff
    • Assist departments with budget inquiries
    • Prepare special reports as needed by the department heads or Foundation leadership

Knowledge Skills & Abilities:

  • Knowledge of accounting principles and procedures
  • Knowledge of Department of Labor Wage and Hour laws
  • Excellent communication skills
  • Intermediate Excel competency including ability to read and understand formulas
  • Proficient in Word and electronic file/folder management
  • Ability to conduct on-going interpersonal interactions, analyze and problem solve
  • Ability to use and learn multiple software applications such as Microsoft Office, ADP and FENXT
  • Strong interpersonal skills; the ability to work well with those of varying skill levels
  • Strong commitment to customer service.
  • High attention to detail and follow-up, and excellent organizational skills – including the ability to set priorities and manage several projects simultaneously.
  • Ability to manage confidential information with discretion and tact.
  • An exceptional work ethic and track record of personal initiative.
  • Good time management skills.
  • Ability to use office equipment, including computer, 10-key calculator, copier, fax, etc.

This position performs duties independently with some supervision.  The majority of decisions are made within Foundation, IRS and Department of Labor policies.

This position has regular contact with others both inside and outside the Foundation. The most common internal contacts are within the Financial Service department and with the supervisor. This position will also work in conjunction with HRTM regarding certain payroll and benefits issues. Other internal contacts are with other Foundation team members, the Executive Office and Information Services. The most frequent external contacts are with account holders (UA staff) and service providers such as Chase and ADP.  Internal and external interactions involve information exchange, problem solving and instruction.

Contacts are made at employee’s initiative or at supervisor’s direction.  20% of contacts are face- to-face, 50% are email and 30% over the phone. 20% of contacts are with those outside the Foundation, and 80% are within the Foundation. Internal contacts occasionally contain some discussion about confidential/sensitive matters.

Minimum Qualifications

  • Bachelor’s degree in accounting or related field AND three (3) year accounting experience; OR
  • Five (5) years progressively responsible accounting experience; OR
  • Any equivalent combination of experience, training and/or education approved by Human Resources.
  • Experience in payroll processing

Preferred Qualifications

  • Experience with ADP software and Financial Edge NXT
  • Experience in Not-For-Profit accounting or office

Work Environment

  • This position works in an office environment with close work on a computer.
  • Willingness and ability to work evenings and weekends as required.
  • Willingness and ability to travel to various offices and departments across campus and/or non-campus locations for Foundation or University business required.
  • Valid driver’s license required.
Job Benefits

The University of Arizona and the University of Arizona Foundation offer employees a robust array of enticing benefits. From premium healthcare coverage to tuition reduction to 40+ days off annually (22 vacation, 12 sick, 10 holidays, etc.), employees are well cared for.

Diversity Statement

The University Alumni & Development Program is an office comprised of both University of Arizona and University of Arizona Foundation employees, and as such, shares the intuition’s approach to diversity and inclusiveness:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information.


University of Arizona

Employment Type

Tucson, AZ

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Position: Payroll and Reporting Accountant

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