Accounts Payable Specialist

Perform accurate and timely production and distribution of disbursements from Unrestricted, Restricted, and Endowment funds for payments via wire, electronic funds transfer (EFT), and check.

Essential Functions/Major Responsibilities:

  • Maintain vendor database, including adding new vendors, updating existing vendors, and ensuring records are up to date and accurate.
  • Enter, verify, and maintain 1099 vendor information.
  • Input payables data for all disbursements, reconcile to request documents and post transactions to General Ledger.
  • Input information for setting up and converting vendor EFT payment method.
  • Print checks, prepare and reconcile EFT file for upload to bank, and process weekly transfer requests.
  • Obtain and verify approvals and mail checks, email EFT receipts, and finalize transfer packet.
  • Prepare and distribute request documentation for filing and scanning.
  • Prepare journal entries for voided checks, stop payments, adjustments and wires.
  • Scan all backup, as necessary, into the Document Management System and/or the accounting system.
  • Label and file completed payables paperwork.
  • Distribute outgoing mail & maintain pickup check book & log.
  • Manage outstanding checks by monitoring and sending reminder emails, as necessary.
  • Assist with the reporting and preparation of annual 1099 processing.
  • Coordinate or perform data collection, analysis, reporting and other duties as needed.

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